Marylhurst Homeowners Association

Your Home.
Your Community.

Your HOA's central hub for official notices, community documents, board meetings, ADRC requests, and AI-assisted CC&R guidance.

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Getting Started

1️⃣
Sign in using the email you provided to the HOA
2️⃣
Check announcements for board news and safety alerts
3️⃣
Ask MHOA for instant CC&R answers
4️⃣
Submit concerns through Community Communication
🏠 Homeowners: Full access · 🔑 Renters: Register here

Our Community

About Marylhurst

A peaceful, tree-lined residential community in the Glenmorrie area of Lake Oswego, Oregon. Home to approximately 380 residents and governed by an all-volunteer board.

Official Notices

📋 Board Notices & Announcements

No board notices at this time. Sign in for community announcements, safety alerts, and meeting information.

Community Resources

Local Links

Select a category above to view resources

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Board Meetings

Meeting schedule, virtual meeting links, and minutes (residents only)

Upcoming Meetings

Meeting Schedule

Board working groups and committees meet regularly. Full board meetings are held periodically and announced here in advance. Virtual meeting links are provided when applicable.

DateTimeLocationTypeStatus

Attending Meetings

Full board meetings are held periodically and announced on the website. When virtual attendance is available, you can join from any device — no account required. Click "Join Meeting" and enter as a guest. Dial-in numbers are provided when available. If you would like to speak at a board meeting, please notify the board in advance at board@marylhursthoa.org.

The Annual Member Meeting is held in person only. Because voting takes place at this meeting, in-person attendance is required to participate.

Residents wishing to speak during public comment should notify the board in advance.

Meeting Information

MHOA board working groups and committees meet regularly to conduct association business. Full board meetings are held periodically and are open to all residents. The Annual Member Meeting is held in person, as member voting takes place at that meeting. If you would like to address the board, please email board@marylhursthoa.org in advance so we can add you to the agenda.

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ADRC

Architectural Design Review Committee

About the ADRC

The Architectural Design Review Committee reviews and approves exterior modifications to homes and properties within MHOA. Any exterior modification, including fences, paint colors, additions, sheds, solar panels, and driveways — requires ADRC approval before work begins.

Approval Process

1
Submit Online

Complete the ADRC Request Form online. Include photos, drawings, and a description of your proposed modification. Submit at least 30 days before your planned start date.

2
Committee Review

The ADRC reviews requests at board meetings. You may attend when the meeting is publicly announced.

3
Decision & Appeal

Written notification within 45 days. Denied requests may be appealed to the full board.

4
Begin Work

Once approved, you may begin work. No exterior modification may start before written ADRC approval is received.

🏗️
ADRC Modification Request Form

Opens a secure Google Form in a new tab. You can upload photos, drawings, and material samples directly.

Submit ADRC Request →

Questions about the process? Email the board at board@marylhursthoa.org.

Renters — Planning Exterior Changes?

If you are renting in Marylhurst and considering any exterior modification — even something that seems minor like a garden bed, a satellite dish, or a coat of paint — please speak with your property owner or property manager first. All exterior changes require ADRC approval, and the request must be submitted by or coordinated through the homeowner.

Your homeowner or property manager can submit the ADRC request form on your behalf. This ensures everyone is on the same page and that the modification is properly approved before work begins.

Need to reach your property owner or manager? If your property owner registered you through our Renter Registration page, the board has their contact information on file. Email board@marylhursthoa.org and we can help connect you.

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About MHOA

Our community, our history, our people

Who We Are

MHOA is a private association of homeowners of the Marylhurst community, located in Lake Oswego, Oregon, formed in 1994. Membership is limited to property owners within the development.

Our neighborhood sits along Oregon Route 43 near the Willamette River, approximately eight miles south of Portland, within the scenic Glenmorrie area of Lake Oswego. It is a peaceful, residential community known for its lush greenery, tree-lined streets, and a welcoming mix of families and longtime residents.

The area takes its name from the historic Marylhurst University campus nearby, a storied institution that shaped the character of this part of Lake Oswego until its closure in 2018. The broader Marylhurst neighborhood borders the Willamette River to the west and is framed by mature Douglas firs and native Oregon landscaping.

Our Community

Marylhurst is described by its residents as beautiful, safe, walkable, clean, and family-friendly. The neighborhood is home to approximately 380 residents and features a close-knit atmosphere where neighbors know each other by name.

Residents enjoy proximity to the Willamette River, Glenmorrie Park, and Tryon Creek State Natural Area trails. The community is situated within the highly regarded Lake Oswego School District and is minutes from downtown Lake Oswego's shops, restaurants, and the Oswego Lake waterfront.

Lake Oswego itself is one of Oregon's most desirable residential cities, rich in arts, culture, and outdoor recreation, with easy access to the Columbia River Gorge, Mt. Hood, the Oregon Coast, and downtown Portland.

Our Board

MHOA is governed by an all-volunteer board of homeowners elected by the community. The board operates through working groups and committees that meet regularly to manage community business, review association finances, oversee common area maintenance, and address resident concerns. Full board meetings are held periodically and the Annual Member Meeting is held each year.

Board members are your neighbors — homeowners who volunteer their time to keep our community well-run and well-maintained. We welcome any homeowner who wants to get involved. No prior experience is needed, just a willingness to show up and contribute.

The association supports several working committees that help the board carry out its responsibilities:

  • Accounting & Billing Committee oversees dues collection, financial reporting, and vendor payments
  • Architectural and Design Review Committee (ADRC) reviews and approves exterior modification requests from homeowners
  • Nomination Committee identifies and encourages qualified candidates for board service
  • Governance Committee reviews and recommends updates to governing documents and community policies

We are always looking for ways to strengthen governance through member working groups and broader community participation. If you have a skill or an interest that could benefit MHOA, we would love to hear from you.

Interested in joining the board or a committee? Email us at board@marylhursthoa.org to introduce yourself.

What the HOA Does & Does Not Do

✅ The HOA Does
Maintain common areas and open space tracts
Review exterior modification requests (ADRC)
Collect and manage annual assessments
Post community announcements and safety alerts
Facilitate neutral communication on community standards
Maintain governing documents and financial records
Coordinate with the City of Lake Oswego on public property
✗ The HOA Does Not
Resolve private disputes between neighbors
Enforce issues outside the CC&Rs
Act as law enforcement or code enforcement
Regulate interior property changes
Mediate personal conflicts (we refer to Clackamas County Mediation)
Issue fines except where CC&Rs explicitly authorize them
Manage public streets or city infrastructure

The HOA facilitates communication and community standards. We are not an enforcement body for neighbor disputes. When an issue falls outside our authority, we'll let you know and point you to the right resource.

Contact Us

We are a small, all-volunteer board of directors — your neighbors — dedicated to maintaining and improving our community. We welcome thoughtful questions, reasonable requests, and constructive feedback from all members.

📬
Mail
PO Box 195
Marylhurst, Oregon 97036

The board typically responds within 5–7 business days. Residents are also welcome to attend full board meetings when publicly announced and speak during the open comment period. Email board@marylhursthoa.org in advance if you would like to be added to the agenda.

Frequently Asked Questions

How much are annual dues and when are they due?+
Annual HOA dues are $600 per year. Payment is due by March 1st of each year. Multiple payment options are available including check, bank bill pay, ACH, and credit card.
Do I need approval before making exterior changes to my home?+
Yes. All exterior modifications — including fences, paint colors, additions, sheds, solar panels, decks, and driveways — require approval from the Architectural Design Review Committee (ADRC) before work begins. Submit the ADRC request form at least 30 days before your planned start date.
How do I access the portals?+
MHOA has two portals. The Member Portal is for homeowners (dues-paying property owners) and provides full access to documents, meeting minutes, financial reports, and payment options. The Resident Portal is for registered renters and provides access to community announcements and safety alerts. To sign in, enter your email address and click the secure link sent to your inbox — no password needed. If you are a homeowner and have not been added yet, or a renter who has registered but cannot sign in, email board@marylhursthoa.org.
How can I attend board meetings?+
Full board meetings are held periodically and announced on the website. When virtual attendance is available, you can join from any device or dial in by phone. The Annual Member Meeting is held in person, as member voting takes place at that meeting. If you wish to speak during a board meeting, please email board@marylhursthoa.org in advance so we can add you to the agenda.
I'm renting in Marylhurst — do I need to register?+
We warmly ask that property owners register their renters with the board. This helps us welcome every resident, route communications correctly, and maintain emergency contact records. Upon registration, renters are added to the authorized users list and can sign in to the Resident Portal using their email address. Visit the Renter Registration page to submit the form.
Who do I contact for a resale disclosure packet?+
Escrow companies, brokers, and buyers can request a resale packet by emailing the board at board@marylhursthoa.org. The processing fee is $150, collected through escrow at closing. Turnaround is typically 7–10 business days. Full details are on our Resale Packets page.
How do I report a concern, violation, or suspicious activity?+
For safety emergencies, always call 911. For suspicious activity, contact Lake Oswego Police non-emergency at (503) 635-6350.

For neighborhood concerns, we ask that residents start with a spirit of courtesy, respect, and reasonableness — the foundation of a community where people enjoy living. Many situations are best resolved directly between neighbors through a friendly conversation. A little grace goes a long way, and most of the time a quick, kind word is all it takes.

If the matter involves a visible violation of the CC&Rs or community rules — something the board can observe and act on — you are welcome to email the board at board@marylhursthoa.org. Please include the nature of the concern and the general location. The board reviews all reports and typically responds within 5–7 business days.

For ongoing neighbor disputes that fall outside the board's enforcement authority — noise, trees, fences, personality conflicts — Clackamas County Resolution Services offers free, confidential mediation and is an excellent resource for finding a fair outcome without escalation.

We are all volunteers and neighbors here. Treating one another — and the board — with patience and good faith is what makes Marylhurst the kind of place people are proud to call home.
How do I join the board or a committee?+
We always welcome homeowners who want to get involved. No prior experience is needed. Email board@marylhursthoa.org to introduce yourself. Board members are elected at the annual meeting, and committee appointments are made throughout the year as needed.

Emergency Contacts

Keep these numbers handy. For life-threatening emergencies, always call 911 first.

🚨
Emergency
911
🚔
Lake Oswego Police (Non-Emergency)
(503) 635-6350
🔥
LO Fire Department (Non-Emergency)
(503) 635-0275
⭐
Clackamas County Sheriff (Non-Emergency)
(503) 655-8211

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Documents & Forms

Governing documents, forms, and minutes (members only)

Governing Documents

    Forms

      Meeting Minutes

        Financial Reports

          Other / Miscellaneous

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            Announcements

            MHOA news, updates & community information

            📰 General Announcements, News & Updates

            Board announcements, community reminders, neighborhood news and general updates.

            🚨 Safety Alerts

            Board-posted notices for prowlers, break-ins, and community security. Report suspicious activity to Lake Oswego Police non-emergency: (503) 635-6350.

            ← Home

            Payment Information

            Annual HOA dues payment options and instructions (members only)

            Payment Options

            We offer several convenient ways to pay your annual HOA dues of $600/year. Please read each option carefully.

            ✉️
            Option 1: Check
            No Processing Fee

            Make your check payable to Marylhurst Home Owners Association and mail to:

            Marylhurst Home Owners Association
            PO Box 195
            Marylhurst, Oregon 97036

            Please write your property address in the memo line so we can properly credit your account.

            🏦
            Option 2: Bank Bill Pay
            No Processing Fee

            Many banks offer a free Bill Pay service through your online banking portal. This is different from an ACH/bank transfer — when you use your bank's Bill Pay, your bank prints and mails a physical check on your behalf. There is no HOA processing fee for this method.

            To set up Bill Pay through your bank:

            1. Log into your bank's online banking portal (if offered)
            2. Add Marylhurst HOA as a payee
            3. Enter PO Box 195, Marylhurst, OR 97036 as the payee address
            4. Enter your property address in the memo, account, or note field
            5. Set the payment amount and desired delivery date
            ⚠️ Note: Bill Pay is NOT the same as an ACH/electronic bank transfer. Your bank sends a physical paper check — it is not an electronic payment to us.
            ⚡
            Option 3: ACH / Bank Transfer
            1% Processing Fee

            You may pay electronically via ACH bank transfer through our secure payment portal. A 1% processing fee applies and is passed on from our payment processor.

            For annual dues of $600, your total payment would be: $606.00
            Pay via ACH →
            💳
            Option 4: Credit Card & Debit Card
            3% Processing Fee

            We accept all major credit and debit cards through our secure payment portal. A 3% processing fee applies and is passed on from our payment processor.

            ⚠️ Important: The payment portal does not ask for a member or account number. To ensure your payment is correctly applied to your account, please enter your full name and email address that are on file with the HOA when prompted. This is how we identify and credit your payment.
            For annual dues of $600, your total payment would be: $618.00
            Pay via Credit/Debit Card →

            Questions about your payment or account balance? Email the board at board@marylhursthoa.org and include your property address.

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            Resident Portal

            Community announcements and safety alerts for all Marylhurst residents

            Resident Portal
            Welcome, resident.
            Marylhurst Homeowners Association · Registered Residents
            📢
            Community

            Announcements

            Board announcements, community news, and neighborhood updates.

            View Announcements →
            🚨
            Safety

            Safety Alerts

            Community safety notices, incident reports, and prevention reminders.

            View Safety Alerts →
            🏠

            Are you a homeowner?

            MHOA homeowners have access to the full Member Portal — including governing documents, board meeting minutes, financial reports, and online dues payment. If you are a homeowner, sign in as a Member for full access.

            Questions?

            Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.

            ← Home

            Member Portal

            Your hub for community information, documents, and board communications

            Member Portal
            Welcome, member.
            Marylhurst Homeowners Association · Homeowner Access
            📢
            Community

            Announcements & Alerts

            Board announcements, community news, and safety alerts.

            View Announcements →
            🗓️
            Governance

            Board Meetings & Minutes

            Meeting schedule, virtual meeting links, and past meeting minutes.

            View Meetings →
            📂
            Resources

            Documents & Forms

            CC&Rs, Bylaws, ADRC forms, financial reports, and meeting minutes archive.

            View Documents →
            💳
            Dues

            Pay Dues

            Payment options: check, bill pay, ACH, and credit card. Dues: $600/year.

            Payment Options →
            🏗️
            Modifications

            ADRC — Architectural & Design Review

            Submit requests for exterior modifications: fences, decks, paint, landscaping, and other changes requiring board approval.

            View ADRC →

            Questions?

            Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.

            ← Home

            Resale & Disclosure Packets

            Information for escrow officers, brokers, and real estate professionals

            HOA Resale Disclosure Packets

            For real estate transactions involving MHOA properties, escrow companies, title officers, brokers, and buyers may request a Resale Disclosure Packet. This packet satisfies HOA disclosure requirements under Oregon state law.

            💰
            Processing Fee
            $150
            Collected through escrow at closing
            📅
            Turnaround Time
            7–10 Days
            Business days from receipt of request
            What the Fee Covers
            1
            Resale Disclosure Packet Preparation
            All required HOA disclosure documents: governing documents, financials, meeting minutes, insurance certificate, and open items.
            2
            Past-Due & Current HOA Assessments
            Outstanding dues identified at closing. Current annual dues of $600 confirmed. Proration handled by escrow.
            3
            Ownership Transfer & Records Update
            Updating association records and transferring the account to the new owner.

            How to Request a Resale Packet

            Email the board directly and include the information below. Please indicate your closing timeline.

            Include in Your Request
            • Property address
            • Estimated closing date
            • Requesting party name (escrow company, broker, or buyer)
            • Contact email and phone number
            • Any rush timeline requirements
            Direct Contact — Board of Directors
            Marylhurst Homeowners Association
            PO Box 195 · Marylhurst, OR 97036

            The board typically responds within 5–7 business days. All amounts are subject to verification at the time of closing.

            ← Home

            Renter & Property Management Registration

            For property owners, renters, and property management companies

            We warmly ask that property owners who rent their homes take a moment to introduce their renter and any property management company to the board.

            Knowing who lives in Marylhurst helps us welcome every resident, ensure community communications reach the right people, and avoid mixing member business with renter matters. In an emergency the board needs to know who to contact at every address.

            👋
            Welcome Every Resident

            Renters are part of our community. Registration lets us extend a proper welcome and keep them informed.

            📬
            Right Message, Right Person

            Member business stays with owners. Renter communications go directly to residents at your property.

            🚨
            Emergency Readiness

            In urgent situations the board needs to know who lives at each address, not just who owns it.

            🔑
            Benefit of Registering
            Resident Portal Access

            Upon registration, the board will add your renter’s email to the authorized users list, giving them access to the MHOA Resident Portal — a private area of this website where registered residents can view:

            📢Community Announcements
            🚨Safety Alerts & Notices

            Access is typically granted within 5–7 business days of registration. Once added, renters sign in with their email address — no password needed. This access is provided at no cost as a community benefit.

            Register Online

            Complete the registration form and the board will confirm receipt within 5–7 business days. You may also email the information directly to board@marylhursthoa.org.

            📋
            Renter Registration Form

            Opens a secure Google Form in a new tab. Takes about 5 minutes to complete.

            Open Registration Form →
            🔒 Privacy: Renter information is held strictly within the board and is never shared outside the association, used for member governance matters, or disclosed to third parties.

            ← Home

            Site Map

            All pages on this website

            All Pages

            Public

            • Home
            • Announcements & News
            • ADRC
            • About MHOA
            • FAQ
            • Site Map
            • Renter Registration
            • Resale Packets

            Resident Access 🔑

            • Resident Portal
            • Safety Alerts

            Member Access 🏠

            • Member Portal
            • 🌲 Ask MHOA (AI Assistant)
            • 💬 Community Communication
            • Board Meetings & Minutes
            • Virtual Meeting Links
            • Documents & Forms
            • Governing Documents
            • Payment Information

            ← Home

            🌲 Ask MHOA

            Get instant answers about CC&Rs and community rules

            🌲

            Before You Begin

            This tool provides general information based on MHOA's CC&Rs and community rules. Responses are not official board decisions, legal advice, or binding interpretations. For official guidance, contact the board at board@marylhursthoa.org. If a response here conflicts with board guidance, the board's position takes precedence.

            Questions and submissions may be logged for quality, governance, and recordkeeping.

            ← Home

            💬 Community Communication

            Submit concerns, safety reports, observations, or suggestions to the board

            Submit to the Board

            For emergencies call 911. For suspicious activity call Lake Oswego Police: (503) 635-6350.

            ⚙ Admin Dashboard — Board Members Only

            Admin Dashboard

            Manage announcements, meetings, documents, and site settings

            Post Safety Alert

            ⚠️ Posting Guidelines Keep alerts general and action-oriented. Focus on what happened in broad terms and what residents should do — lock vehicles, report activity, be aware. Avoid detailed physical descriptions of individuals, specific license plate numbers, or unit/house numbers tied to incidents. If the situation calls for sharing more specific details, a direct email to the membership list is the more appropriate channel. When in doubt, keep it general on the website and follow up by email.

            All is the recommended setting — safety alerts should reach everyone living in the community. Use Members Only sparingly, for alerts that reference member-specific information.

            Active Alerts

            DateTypeVisibilityTitleSeverityActions

            Post New Announcement

            Public: No login needed — visible on homepage and announcements page.   All: Logged-in residents and members.   Members Only: Homeowners only.

            Current Announcements

            DateVisibilityAnnouncementActions

            Add New Meeting

            Virtual Meeting Details (if applicable)

            All Meetings

            DateTimeTypeVirtualAction
            📦 How documents work: Upload PDFs to your board file storage, then paste the shareable link here. Members click the title and it opens directly — no files are stored on this website.

            Add Document

            All Documents

            Click Edit to update or Delete to permanently remove from the list (the original file in your storage is unaffected).

            CategoryNameNoteLinkActions

            Add Renter

            Track registered renters and their associated property owners. Visible only to board admins. For persistent storage, connect Firebase Firestore.

            Renter Directory

            Registered renters and their property owners. Click Edit to update or Remove to delete.

            CSV Import tip: All required fields must have a value — blank cells cause rows to be skipped. Enter N/A for any unknown fields before importing.

            PropertyOwnerRenterEmailPhoneLease EndActions
            🔐 Authentication & Security ✅ Passwordless active

            Security Activity Log

            Click to expand ▶
            Date & TimeEventUserDetails
            Log Management
            👥 Members & Users

            Add User

            All Members & Users

            All members, homeowners, and board admins.

            NameEmailPhoneAddressRoleStatusActions

            🔧 Maintenance Mode

            When enabled, residents and members see a maintenance screen. Board admins retain full access. Use this during updates, data migrations, or planned downtime.

            OFF — site is open to all users

            💰 Fees & Dues

            These values appear on the About page (Escrow & Resale section) and are visible to all visitors. Update them here whenever the board approves a change.

            Currently shown as $600/year
            Currently shown as $150
            Currently: 1% — adds $6.00 to a $600 payment
            Currently: 3% — adds $18.00 to a $600 payment
            QuickBooks Payment Links
            ⚠️ Important: When annual dues change, you must generate new QuickBooks payment links at the correct amounts and paste them here. The fee calculations on the Payment page update automatically, but the actual charge collected by QuickBooks is set when the link is created.

            Paste updated QuickBooks payment portal URLs here when you set up new payment links annually. Leave blank to keep the current link.

            Current: View current ACH link ↗
            Current: View current credit card link ↗

            🏘️ Community Information

            Displayed on the About page. Update when community details change.

            🏗️ ADRC Rules

            Displayed on the ADRC page. Update if the board changes submission or review timelines.

            Current Live Values

            These are what residents currently see on the site. Changes above take effect after clicking Save — no coder required.

            FieldCurrent ValueWhere It Appears
            Annual HOA Dues$600/yearAbout → Escrow & Resale, document descriptions
            Resale Processing Fee$150About → Escrow & Resale (fee card & narrative)
            Resale Turnaround7–10 business daysAbout → Escrow & Resale
            Board Response Time5–7 business daysAbout → Contact Us
            Resident Count~380About → Our Community
            Mailing AddressPO Box 195About → Contact, Footer
            ACH Payment LinkView current link ↗Payment page → Pay via ACH button
            Credit Card LinkView current link ↗Payment page → Pay via Credit/Debit Card button
            ADRC Lead Time30 daysADRC → Approval Process
            ADRC Decision Time45 daysADRC → Approval Process

            All settings are saved to Firebase and persist permanently. Changes take effect immediately after clicking Save.

            🔒 Board Workspace — Board Members Only

            Board Workspace

            Private area for file access, communication, and task tracking

            ✅ Action Items

            ▼

            📝 Board Notes

            ▼

            📦 File Storage

            ✉️ Board Email

            📨 Email Distribution

            📊 QuickBooks

            🏢 Vendors & Service Providers

            Add / Edit Vendor

            🌲 AI Tools — Board Members Only

            🌲 AI Tools

            AI-assisted community communication workflows

            📬 Active Submissions

            📋 Log Board Observation

            ▶ Click to expand

            Log property observations from board walkthroughs. Each entry is analyzed by AI against CC&Rs and produces a draft letter for board review.

            Observed by: ${session.name||session.email||'Board Member'}

            🧠 Board Guidance Notes

            ▼

            🔘 Feature Toggles & Settings

            ▶
            AI MODE
            DAILY LIMIT PER USER

            📂 Submission Archive

            📊 Usage Stats

            ▶