Marylhurst Homeowners Association

Your Home.
Your Community.

Stay informed on board news, access community documents, and connect with your neighbors at Marylhurst.

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Community Access

Stay Informed

Community announcements, safety alerts, and important updates are available to logged-in residents and members.

🏠
Homeowners
Full access — documents, meetings, financials, payments
🔑
Renters
Announcements & safety alerts — register to get access

Our Community

About Marylhurst

A peaceful, tree-lined residential community in the Glenmorrie area of Lake Oswego, Oregon. Home to approximately 380 residents and governed by an all-volunteer board.

Community Resources

Local Links

Select a category above to view resources

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Board Meetings

Quarterly schedule, Teams links, and minutes (residents only)

Upcoming Meetings

2026 Meeting Schedule

All quarterly board meetings are held virtually via Microsoft Teams. You can also dial in by phone.

DateTimeLocationTypeStatus

Attending Meetings

All quarterly board meetings are held virtually through Microsoft Teams. You can join from any device — no Microsoft account required. Click "Join Meeting" and enter as a guest. To dial in by phone, use the number and PIN provided — no internet needed.

The Annual Member Meeting is held in person only. Because voting takes place at this meeting, in-person attendance is required to participate.

Residents wishing to speak during public comment should notify the board in advance.

Meeting Information

All MHOA quarterly board meetings are open to residents and held virtually via Microsoft Teams. The Annual Member Meeting is held in person only, as member voting takes place at that meeting. Residents wishing to address the board should submit a written request at least 5 business days before the meeting.

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ADRC

Architectural Design Review Committee

About the ADRC

The Architectural Design Review Committee reviews and approves exterior modifications to homes and properties within MHOA. Any exterior modification, including fences, paint colors, additions, sheds, solar panels, and driveways — requires ADRC approval before work begins.

Approval Process

1
Download the Form

Download the ADRC Request Form from Documents & Forms (member login required).

2
Submit Your Request

Email the completed form with photos or drawings to marylhursthoa2018@gmail.com at least 30 days before your planned start date.

3
Committee Review

The ADRC reviews requests at each quarterly board meeting. You may attend virtually via Microsoft Teams.

4
Decision & Appeal

Written notification within 45 days. Denied requests may be appealed to the full board.

Renters — Planning Exterior Changes?

If you are renting in Marylhurst and considering any exterior modification — even something that seems minor like a garden bed, a satellite dish, or a coat of paint — please speak with your property owner or property manager first. All exterior changes require ADRC approval, and the request must be submitted by or coordinated through the homeowner.

Your homeowner or property manager can download the ADRC request form, walk you through the process, and submit the application on your behalf. This ensures everyone is on the same page and that the modification is properly approved before work begins.

Need to reach your property owner or manager? If your property owner registered you through our Renter Registration page, the board has their contact information on file. Email marylhursthoa2018@gmail.com and we can help connect you.

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About MHOA

Our community, our history, our people

Who We Are

MHOA is a private association of homeowners of the Marylhurst community, located in Lake Oswego, Oregon, formed in 1994. Membership is limited to property owners within the development.

Our neighborhood sits along Oregon Route 43 near the Willamette River, approximately eight miles south of Portland, within the scenic Glenmorrie area of Lake Oswego. It is a peaceful, residential community known for its lush greenery, tree-lined streets, and a welcoming mix of families and longtime residents.

The area takes its name from the historic Marylhurst University campus nearby, a storied institution that shaped the character of this part of Lake Oswego until its closure in 2018. The broader Marylhurst neighborhood borders the Willamette River to the west and is framed by mature Douglas firs and native Oregon landscaping.

Our Community

Marylhurst is described by its residents as beautiful, safe, walkable, clean, and family-friendly. The neighborhood is home to approximately 380 residents and features a close-knit atmosphere where neighbors know each other by name.

Residents enjoy proximity to the Willamette River, Glenmorrie Park, and Tryon Creek State Natural Area trails. The community is situated within the highly regarded Lake Oswego School District and is minutes from downtown Lake Oswego's shops, restaurants, and the Oswego Lake waterfront.

Lake Oswego itself is one of Oregon's most desirable residential cities, rich in arts, culture, and outdoor recreation, with easy access to the Columbia River Gorge, Mt. Hood, the Oregon Coast, and downtown Portland.

Our Board

MHOA is governed by an all-volunteer board of homeowners elected by the community. The board meets quarterly to manage community business, review association finances, oversee common area maintenance, and address resident concerns.

Board members are your neighbors, homeowners who volunteer their time to keep our community well-run and well-maintained. We currently have openings and warmly welcome any homeowner who wants to get involved. No prior experience is needed, just a willingness to show up and contribute.

The association supports several working committees that help the board carry out its responsibilities:

  • Accounting & Billing Committee oversees dues collection, financial reporting, and vendor payments
  • Architectural and Design Review Committee (ADRC) reviews and approves exterior modification requests from homeowners
  • Nomination Committee identifies and encourages qualified candidates for board service
  • Governance Committee reviews and recommends updates to governing documents and community policies

We are always looking for ways to strengthen governance through member working groups and broader community participation. If you have a skill or an interest that could benefit MHOA, we would love to hear from you.

Interested in joining the board or a committee? Email us at marylhursthoa2018@gmail.com to introduce yourself.

Contact Us

We are a small, all-volunteer board of directors — your neighbors — dedicated to maintaining and improving our community. We welcome thoughtful questions, reasonable requests, and constructive feedback from all members.

📬
Mail
PO Box 195
Marylhurst, Oregon 97036

The board typically responds within 5–7 business days. Residents are also welcome to join any quarterly board meeting virtually via Microsoft Teams and speak during the open comment period.

Frequently Asked Questions

How much are annual dues and when are they due?+
Annual HOA dues are $600 per year. Payment is due by March 1st of each year. Multiple payment options are available including check, bank bill pay, ACH, and credit card.
Do I need approval before making exterior changes to my home?+
Yes. All exterior modifications — including fences, paint colors, additions, sheds, solar panels, decks, and driveways — require approval from the Architectural Design Review Committee (ADRC) before work begins. Submit the ADRC request form at least 30 days before your planned start date.
How do I access the portals?+
MHOA has two portals. The Member Portal is for homeowners (dues-paying property owners) and provides full access to documents, meeting minutes, financial reports, and payment options. A shared member password is distributed annually by the board. The Resident Portal is for registered renters and provides access to community announcements and safety alerts. Renters receive their login credentials upon completing Renter Registration. If you are a homeowner and do not have your login, or a renter who has registered but not received credentials, email marylhursthoa2018@gmail.com.
How can I attend board meetings?+
All quarterly board meetings are held virtually via Microsoft Teams and are open to all residents. You can join from any device or dial in by phone — no Microsoft account required. The Annual Member Meeting is held in person only, as member voting takes place at that meeting. If you wish to speak during a board meeting, please notify the board at least 5 business days in advance.
I'm renting in Marylhurst — do I need to register?+
We warmly ask that property owners register their renters with the board. This helps us welcome every resident, route communications correctly, and maintain emergency contact records. Upon registration, renters receive login credentials to the Resident Portal, where they can view community announcements and safety alerts. Visit the Renter Registration page to submit the form.
Who do I contact for a resale disclosure packet?+
Escrow companies, brokers, and buyers can request a resale packet by emailing the board at marylhursthoa2018@gmail.com. The processing fee is $150, collected through escrow at closing. Turnaround is typically 7–10 business days. Full details are on our Resale Packets page.
How do I report a concern, violation, or suspicious activity?+
For safety emergencies, always call 911. For suspicious activity, contact Lake Oswego Police non-emergency at (503) 635-6350.

For neighborhood concerns, we ask that residents start with a spirit of courtesy, respect, and reasonableness — the foundation of a community where people enjoy living. Many situations are best resolved directly between neighbors through a friendly conversation. A little grace goes a long way, and most of the time a quick, kind word is all it takes.

If the matter involves a visible violation of the CC&Rs or community rules — something the board can observe and act on — you are welcome to email the board at marylhursthoa2018@gmail.com. Please include the nature of the concern and the general location. The board reviews all reports and typically responds within 5–7 business days.

For ongoing neighbor disputes that fall outside the board's enforcement authority — noise, trees, fences, personality conflicts — Clackamas County Resolution Services offers free, confidential mediation and is an excellent resource for finding a fair outcome without escalation.

We are all volunteers and neighbors here. Treating one another — and the board — with patience and good faith is what makes Marylhurst the kind of place people are proud to call home.
How do I join the board or a committee?+
We always welcome homeowners who want to get involved. No prior experience is needed. Email marylhursthoa2018@gmail.com to introduce yourself. Board members are elected at the annual meeting, and committee appointments are made throughout the year as needed.

Emergency Contacts

Keep these numbers handy. For life-threatening emergencies, always call 911 first.

🚨
Emergency
911
🚔
Lake Oswego Police (Non-Emergency)
(503) 635-6350
🔥
LO Fire Department (Non-Emergency)
(503) 635-0275
⭐
Clackamas County Sheriff (Non-Emergency)
(503) 655-8211

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Documents & Forms

Governing documents, forms, and minutes (members only)

Governing Documents

    Forms

      Meeting Minutes

        Financial Reports

          Other / Miscellaneous

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            Announcements

            MHOA news, updates & safety alerts (residents only)

            📰 General Announcements, News & Updates

            Board announcements, community reminders, neighborhood news and general updates.

            🚨 Safety Alerts

            Board-posted notices for prowlers, break-ins, and community security. Report suspicious activity to Lake Oswego Police non-emergency: (503) 635-6350.

            ← Home

            Payment Information

            Annual HOA dues payment options and instructions (members only)

            Payment Options

            We offer several convenient ways to pay your annual HOA dues of $600/year. Please read each option carefully.

            ✉️
            Option 1: Check
            No Processing Fee

            Make your check payable to Marylhurst Home Owners Association and mail to:

            Marylhurst Home Owners Association
            PO Box 195
            Marylhurst, Oregon 97036

            Please write your property address in the memo line so we can properly credit your account.

            🏦
            Option 2: Bank Bill Pay
            No Processing Fee

            Many banks offer a free Bill Pay service through your online banking portal. This is different from an ACH/bank transfer — when you use your bank's Bill Pay, your bank prints and mails a physical check on your behalf. There is no HOA processing fee for this method.

            To set up Bill Pay through your bank:

            1. Log into your bank's online banking portal (if offered)
            2. Add Marylhurst HOA as a payee
            3. Enter PO Box 195, Marylhurst, OR 97036 as the payee address
            4. Enter your property address in the memo, account, or note field
            5. Set the payment amount and desired delivery date
            ⚠️ Note: Bill Pay is NOT the same as an ACH/electronic bank transfer. Your bank sends a physical paper check — it is not an electronic payment to us.
            ⚡
            Option 3: ACH / Bank Transfer
            1% Processing Fee

            You may pay electronically via ACH bank transfer through our secure payment portal. A 1% processing fee applies and is passed on from our payment processor.

            For annual dues of $600, your total payment would be: $606.00
            Pay via ACH →
            💳
            Option 4: Credit Card & Debit Card
            3% Processing Fee

            We accept all major credit and debit cards through our secure payment portal. A 3% processing fee applies and is passed on from our payment processor.

            ⚠️ Important: The payment portal does not ask for a member or account number. To ensure your payment is correctly applied to your account, please enter your full name and email address that are on file with the HOA when prompted. This is how we identify and credit your payment.
            For annual dues of $600, your total payment would be: $618.00
            Pay via Credit/Debit Card →

            Questions about your payment or account balance? Email the board at marylhursthoa2018@gmail.com and include your property address.

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            Resident Portal

            Community announcements and safety alerts for all Marylhurst residents

            Resident Portal
            Welcome, resident.
            Marylhurst Homeowners Association · Registered Residents
            📢
            Community

            Announcements

            Board announcements, community news, and neighborhood updates.

            View Announcements →
            🚨
            Safety

            Safety Alerts

            Community safety notices, incident reports, and prevention reminders.

            View Safety Alerts →
            🏠

            Are you a homeowner?

            MHOA homeowners have access to the full Member Portal — including governing documents, board meeting minutes, financial reports, and online dues payment. If you are a homeowner, sign in as a Member for full access.

            Questions?

            Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.

            ← Home

            Member Portal

            Your hub for community information, documents, and board communications

            Member Portal
            Welcome, member.
            Marylhurst Homeowners Association · Homeowner Access
            📢
            Community

            Announcements & Alerts

            Board announcements, community news, and safety alerts.

            View Announcements →
            🗓️
            Governance

            Board Meetings & Minutes

            Quarterly schedule, virtual links, and past meeting minutes.

            View Meetings →
            📂
            Resources

            Documents & Forms

            CC&Rs, Bylaws, ADRC forms, financial reports, and meeting minutes archive.

            View Documents →
            💳
            Dues

            Pay Dues

            Payment options: check, bill pay, ACH, and credit card. Dues: $600/year.

            Payment Options →
            🏗️
            Modifications

            ADRC — Architectural & Design Review

            Submit requests for exterior modifications: fences, decks, paint, landscaping, and other changes requiring board approval.

            View ADRC →

            Questions?

            Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.

            ← Home

            Resale & Disclosure Packets

            Information for escrow officers, brokers, and real estate professionals

            HOA Resale Disclosure Packets

            For real estate transactions involving MHOA properties, escrow companies, title officers, brokers, and buyers may request a Resale Disclosure Packet. This packet satisfies HOA disclosure requirements under Oregon state law.

            💰
            Processing Fee
            $150
            Collected through escrow at closing
            📅
            Turnaround Time
            7–10 Days
            Business days from receipt of request
            What the Fee Covers
            1
            Resale Disclosure Packet Preparation
            All required HOA disclosure documents: governing documents, financials, meeting minutes, insurance certificate, and open items.
            2
            Past-Due & Current HOA Assessments
            Outstanding dues identified at closing. Current annual dues of $600 confirmed. Proration handled by escrow.
            3
            Ownership Transfer & Records Update
            Updating association records and transferring the account to the new owner.

            How to Request a Resale Packet

            Email the board directly and include the information below. Please indicate your closing timeline.

            Include in Your Request
            • Property address
            • Estimated closing date
            • Requesting party name (escrow company, broker, or buyer)
            • Contact email and phone number
            • Any rush timeline requirements
            Direct Contact — Board of Directors
            Marylhurst Homeowners Association
            PO Box 195 · Marylhurst, OR 97036

            The board typically responds within 5–7 business days. All amounts are subject to verification at the time of closing.

            ← Home

            Renter & Property Management Registration

            For property owners, renters, and property management companies

            We warmly ask that property owners who rent their homes take a moment to introduce their renter and any property management company to the board.

            Knowing who lives in Marylhurst helps us welcome every resident, ensure community communications reach the right people, and avoid mixing member business with renter matters. In an emergency the board needs to know who to contact at every address.

            👋
            Welcome Every Resident

            Renters are part of our community. Registration lets us extend a proper welcome and keep them informed.

            📬
            Right Message, Right Person

            Member business stays with owners. Renter communications go directly to residents at your property.

            🚨
            Emergency Readiness

            In urgent situations the board needs to know who lives at each address, not just who owns it.

            🔑
            Benefit of Registering
            Resident Portal Access

            Upon registration, the board will provide your renter with login credentials to the MHOA Resident Portal — a private area of this website where registered residents can view:

            📢Community Announcements
            🚨Safety Alerts & Notices

            Credentials are typically emailed within 5–7 business days of registration. This access is provided at no cost as a community benefit.

            Register Online

            Complete the form below. The board will confirm receipt within 5–7 business days and send a welcome note to your renter. You may also email the information directly to marylhursthoa2018@gmail.com.

            🔒 Privacy: Renter information is held strictly within the board and is never shared outside the association, used for member governance matters, or disclosed to third parties.

            ← Home

            Site Map

            All pages on this website

            All Pages

            Public

            • Home
            • ADRC
            • About MHOA
            • FAQ
            • Site Map
            • Renter Registration
            • Resale Packets

            Resident Access 🔑

            • Resident Portal
            • Announcements
            • Safety Alerts

            Member Access 🏠

            • Member Portal
            • All Announcements
            • Board Meetings & Minutes
            • Virtual Meeting Links
            • Documents & Forms
            • Governing Documents
            • Payment Information

            Board Admin 🔒

            • Admin Dashboard
            • Post Announcements
            • Manage Meetings & Teams Links
            • Manage Documents
            • Password Management
            • Site Settings
            • Member Directory
            • Renter Directory

            Board Workspace 🔒

            • File Storage
            • Board Notes
            • Action Items
            • Vendor Directory
            ⚙ Admin Dashboard — Board Members Only

            Admin Dashboard

            Manage announcements, meetings, documents, and site settings

            📋 Access Tier Reference — Who Sees What
            🔑 Residents
            Renters and registered non-owners. See announcements and safety alerts marked "All." Do not see documents, financials, meeting minutes, or payment pages.
            🏠 Members
            Dues-paying homeowners. Full access — all announcements (including "Members Only"), safety alerts, governing documents, meeting minutes, financial reports, and payment options.
            ⚙ Board
            Elected board members. Everything members see plus this admin dashboard, board workspace, vendor directory, and site management tools.
            ⚠️ Before posting: When creating announcements or alerts, choose the visibility carefully. Items about dues, financials, budgets, board approvals, or governance matters should be set to "Members Only" so they are not visible to renters. General community information (landscaping schedules, safety reminders, neighborhood events) should be set to "All."

            Post Safety Alert

            ⚠️ Posting Guidelines Keep alerts general and action-oriented. Focus on what happened in broad terms and what residents should do — lock vehicles, report activity, be aware. Avoid detailed physical descriptions of individuals, specific license plate numbers, or unit/house numbers tied to incidents. If the situation calls for sharing more specific details, a direct email to the membership list is the more appropriate channel. When in doubt, keep it general on the website and follow up by email.

            All is the recommended setting — safety alerts should reach everyone living in the community. Use Members Only sparingly, for alerts that reference member-specific information.

            Active Alerts

            DateTypeVisibilityTitleSeverityActions

            Post New Announcement

            All: Seen by everyone who is logged in (residents and members).   Members Only: Seen only by homeowners. Use for dues reminders, financials, and governance matters.

            Current Announcements

            DateVisibilityAnnouncementActions

            Add New Meeting

            Microsoft Teams Details

            All Meetings

            DateTimeTypeVirtualAction
            📦 How documents work: Upload PDFs to your board file storage, then paste the shareable link here. Members click the title and it opens directly — no files are stored on this website.

            Add Document

            All Documents

            Click Edit to update or Delete to permanently remove from the list (the original file in your storage is unaffected).

            CategoryNameNoteLinkActions

            Add Member

            A simple contact directory for homeowners in the community. Visible only to board admins.

            Member Directory

            Homeowner contact information. Click Remove to delete an entry.

            Last NameEmailAddressActions

            Add Renter

            Track registered renters and their associated property owners. Visible only to board admins. For persistent storage, connect Firebase Firestore.

            Renter Directory

            Registered renters and their property owners. Click Remove to delete an entry.

            PropertyOwnerRenterEmailPhoneLease EndActions

            🔐 Password Management

            Passwords for this site are managed securely through Firebase Authentication — a Google cloud service used by organizations worldwide. Passwords are stored as one-way cryptographic hashes inside Firebase's infrastructure. No password is ever stored in this website's code, in your file storage, or in any document accessible to board members.

            The site uses three accounts: a Resident account (username: resident), a Member account (username: member), and a Board Admin account (username: board). Users type only the short username on the website — the code maps it to the Firebase email behind the scenes.

            ✅Firebase connected and active

            🔑 How to Change Passwords

            Passwords are changed directly in the Firebase console. No code changes or developer involvement required. Any board member with access to the Firebase project can do this.

            Step-by-Step Instructions
            1
            Go to console.firebase.google.com and sign in with the MHOA Google account
            2
            Open the mhoa-website project
            3
            Click Authentication in the left sidebar
            4
            Click the Users tab — you'll see the three accounts listed by their email addresses
            5
            Find the account you want to change → click the three-dot menu (⋮) on the right → select Reset password
            6
            Enter the new password → click Save — the change takes effect immediately
            Account Reference
            AccountFirebase EmailWebsite UsernameWho Gets the PasswordWhen to Change
            🔑 Residentresident@marylhursthoa.orgresidentRegistered renters (upon registration)When compromised or renter moves out
            🏠 Membermember@marylhursthoa.orgmemberAll dues-paying homeownersAnnually each January
            ⚙ Boardboard@marylhursthoa.orgboardElected board members onlyWhen board membership changes
            ⚠️ After changing a password: The old password stops working immediately for new logins. Users who are already logged in will stay logged in until they sign out. Distribute the new password to the appropriate group via email or letter.

            Security Activity Log

            Events logged during this browser session.

            Date & TimeEventDetails

            💰 Fees & Dues

            These values appear on the About page (Escrow & Resale section) and are visible to all visitors. Update them here whenever the board approves a change.

            Currently shown as $600/year
            Currently shown as $150
            Currently: 1% — adds $6.00 to a $600 payment
            Currently: 3% — adds $18.00 to a $600 payment
            QuickBooks Payment Links
            ⚠️ Important: When annual dues change, you must generate new QuickBooks payment links at the correct amounts and paste them here. The fee calculations on the Payment page update automatically, but the actual charge collected by QuickBooks is set when the link is created.

            Paste updated QuickBooks payment portal URLs here when you set up new payment links annually. Leave blank to keep the current link.

            Current: View current ACH link ↗
            Current: View current credit card link ↗

            🏘️ Community Information

            Displayed on the About page. Update when community details change.

            🏗️ ADRC Rules

            Displayed on the ADRC page. Update if the board changes submission or review timelines.

            Current Live Values

            These are what residents currently see on the site. Changes above take effect after clicking Save — no coder required.

            FieldCurrent ValueWhere It Appears
            Annual HOA Dues$600/yearAbout → Escrow & Resale, document descriptions
            Resale Processing Fee$150About → Escrow & Resale (fee card & narrative)
            Resale Turnaround7–10 business daysAbout → Escrow & Resale
            Board Response Time5–7 business daysAbout → Contact Us
            Resident Count~380About → Our Community
            Mailing AddressPO Box 195About → Contact, Footer
            ACH Payment LinkView current link ↗Payment page → Pay via ACH button
            Credit Card LinkView current link ↗Payment page → Pay via Credit/Debit Card button
            ADRC Lead Time30 daysADRC → Approval Process
            ADRC Decision Time45 daysADRC → Approval Process

            ⚠️ Note: Until Firebase is connected, settings reset on page refresh. After Firebase is enabled, settings will persist permanently.

            🏠 Renter Registration Form Fields

            Add, edit, or remove fields on the public Renter Registration form. Changes take effect immediately on the Renter Registration page. Drag to reorder (coming after Firebase).

            Add New Field

            Current Field List

            These fields appear on the public Renter Registration page. Use Remove to delete a field — this cannot be undone.

            #LabelTypeRequiredActions

            📖 Website Documentation

            This page contains everything a current or future board member needs to understand, maintain, and manage the MHOA website. No coding experience is required for any routine task.

            Quick Reference
            Website URLmarylhursthoa.org
            Domain RegistrarCloudflare (~$10–12/year, auto-renews)
            HostingCloudflare Pages (free)
            Auth & DatabaseFirebase (free Spark plan)
            Board Emailmarylhursthoa2018@gmail.com
            Annual Cost~$10–12/year (domain renewal only)

            ☁️ Cloudflare (Domain & Hosting)

            Cloudflare manages both the domain name (marylhursthoa.org) and hosts the website files for free through Cloudflare Pages.

            How to Access
            Go to dash.cloudflare.com and sign in with the Cloudflare account that owns the domain.
            Domain Renewal
            The domain auto-renews annually at cost (~$10–12/year for .org). To verify: Cloudflare Dashboard → Domain Registration → Manage Domains → marylhursthoa.org → confirm Auto-Renew is ON. The renewal charge should be recorded in QuickBooks and reimbursed from HOA funds.
            How to Update the Website
            1
            In Cloudflare Dashboard, click Workers & Pages in the left sidebar
            2
            Click your project (e.g. mhoa-preview-pages)
            3
            Click Create deployment (or Upload new assets)
            4
            Upload the updated index.html file → click Deploy — the new version goes live immediately
            ⚠️ Note: Cloudflare's email protection feature automatically obfuscates email addresses in HTML. The mailto: links on the site still work because Cloudflare deobfuscates them in the browser. If you view the page source, emails will appear encoded — this is normal.

            🔥 Firebase (Authentication & Database)

            Firebase provides the login system (Authentication) and stores all website data like announcements, meetings, documents, and board notes (Firestore database). It runs on Google's free Spark plan.

            How to Access
            Go to console.firebase.google.com and sign in with the MHOA Google account (marylhursthoa2018@gmail.com) or the personal Google account that created the project.
            Key Sections
            Authentication → Users — View and manage the three login accounts. Change passwords here (see Security tab for step-by-step instructions).
            Authentication → Settings → Authorized domains — Must include marylhursthoa.org. If you ever move the site to a new domain, add it here.
            Firestore Database — All website data (announcements, meetings, documents, vendors, etc.) is stored here. Data is managed through the Admin Dashboard — you should rarely need to edit Firestore directly.
            Firestore → Rules — Security rules that control who can read and write data. These should not be changed unless you understand the implications. Current rules: all reads require login; all writes require the board admin account.
            Costs & Limits
            Firebase's free Spark plan has no monthly charges and no credit card required. Limits: 50,000 authentications/month, 1GB storage, 50,000 reads/day. MHOA uses less than 1% of these. Verify your plan at the bottom-left of the Firebase console — it should say "Spark plan."

            📁 Site Architecture

            The entire website is a single HTML file (index.html). There are no separate CSS, JavaScript, or image files to manage.

            Access Tiers
            🔑 Resident
            Renters. Announcements and safety alerts only.
            🏠 Member
            Homeowners. Full access to documents, meetings, financials, payments.
            ⚙ Board
            Elected board. Everything plus Admin Dashboard and Board Workspace.
            Firestore Collections (Data Storage)
            CollectionWhat It StoresManaged From
            announcementsBoard announcements and newsAdmin → Announcements
            safetyAlertsSafety and security alertsAdmin → Safety Alerts
            meetingsBoard meeting schedule and Teams linksAdmin → Meetings
            documentsDocument links (CC&Rs, bylaws, minutes, etc.)Admin → Documents
            residentsMember directory (homeowners)Admin → Member Directory
            rentersRenter registrationsAdmin → Renter Directory + public form
            boardNotesBoard workspace notesBoard Workspace → Notes
            actionItemsBoard action items / tasksBoard Workspace → Action Items
            vendorsVendor and service provider directoryBoard Workspace → Vendors
            siteSettingsDues amounts, fees, ADRC timelines, payment linksAdmin → Site Settings

            🔄 Board Transition Checklist

            When board membership changes, the outgoing board should ensure the incoming board has access to all services.

            ☐Change the board admin password in Firebase (see Security tab for instructions). Provide the new password to incoming board members.
            ☐Share Cloudflare login credentials for domain and hosting management at dash.cloudflare.com.
            ☐Share Firebase access — either share the Google account credentials, or add the new board member as a project collaborator in Firebase Console → Project Settings → Users and permissions.
            ☐Share the MHOA Gmail credentials (marylhursthoa2018@gmail.com) and QuickBooks access.
            ☐Provide the current member and resident passwords so the new board can distribute them as needed.
            ☐Ensure domain billing continuity — confirm the credit card on file for domain renewal is valid, or update it to a new board member's card. Record the reimbursement arrangement.
            🔒 Board Workspace — Board Members Only

            Board Workspace

            Private area for file access, communication, and task tracking

            📦 File Storage

            📁 Board Files

            Minutes, financials, contracts, and all board documents

            Change the link? Paste the new URL below and click Update. Works with Box, Google Drive, OneDrive, Dropbox, or any shared folder link.

            ✉️ Board Email

            Gmail — MHOA Inbox

            marylhursthoa2018@gmail.com

            Open Gmail →

            Opens in a new tab. Make sure you're signed in to the MHOA Google account.

            📊 QuickBooks

            QuickBooks Online — MHOA Financials

            Dues, expenses, budgets & financial reports

            Open QuickBooks →
            Tip: Annual financial reports and approved budgets should also be uploaded to your board file storage and linked in Admin → Documents → Financial Reports so members can access them.

            📝 Board Notes

            ✅ Action Items

            Click checkbox to mark complete · Click ✕ to remove

            🏢 Vendors & Service Providers

            Add / Edit Vendor